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5.3 Condition Inspection Reports

Landlords and tenants are required to complete condition inspection reports when moving in and moving out.  Before moving in, your new landlord must make an attempt to complete this inspection with you.

Ideally, the inspection should be done when the unit is empty. You and your landlord should walk through the unit together and complete the condition inspection report.  In the Resources section, you can find the Residential Tenancy Branch’s standard form.

It is very important that you participate in the inspection.  It is your chance to thoroughly inspect every part of the unit, such as the windows, carpets, walls, appliances, etc.  Make sure to note any evidence of damage. For example, marks on the floor or stains on the wall.  It is also important to note any repairs that your landlord promises to make.  The condition inspection report is your chance to ensure that your rental unit has been repaired up to your standards.

At the end of your tenancy, your landlord may try to use your security deposit to pay for damage to the unit. You want to be sure to clearly document the condition of the unit before you move in so that the landlord can’t hold you responsible for any damage that wasn’t your fault.

It is crucial to pay close attention during the inspection and to make sure you agree with the landlord’s assessment in the written report.  If you disagree, the form should provide you with space to explain your reasons.

When the inspection report is complete, both you and the landlord should sign it. Your landlord is required to give you a copy of the report within 7 days of the inspection. 

If you are participating in a condition inspection report, that means you have already entered into a tenancy.  If you discover a problem with the unit during your inspection, that doesn't mean you can change your mind and not move in.  Instead, document the repair that is needed in your condition inspection report and request that your landlord fix the problem within a reasonable period of time.

It is very important that your landlord provide you with an opportunity to complete the move-in condition inspection report.

Your landlord must

  • schedule a time with you to complete the inspection
  • complete the written report,
  • and provide you with a copy of the report on time

If this is not done, the landlord will lose the right to use your deposit to cover any damage caused during your tenancy. If your landlord does offer you the chance to complete the condition inspection report, it is crucial that you find the time to participate.  If you don’t, you may lose the right to have your deposits returned.